These are the questions recruiters and agency owners ask most, written the way people actually say them. Say it or type it; Gaden does the steps and tells you what needs your approval.
1
"Gaden, why aren't my campaigns working?"
What Gaden does
- Reads every active sequence: opens, clicks and replies for each step.
- Checks each sending mailbox's warmup status and how much of each list is actually mailable.
- Compares the A/B variants and reads the replies you did get.
- Names where each campaign breaks and rewrites the weak steps around each company's own news.
What you get: a diagnosis per campaign, rewritten steps and a new A/B test ready to run.
Needs your yes: before any rewritten step is sent.
Runs on email sequences and email warmup.
Sample answerWhy aren't my campaigns working?
Opens are healthy at 48%. Replies fall after step 2 because steps 3 to 7 repeat the same ask. One mailbox is sending at full volume without warmup. I rewrote steps 3 to 7. Approve?
2
"Look up Northwind on the map. Are they hiring, who runs it, what do their reviews say and who makes the decision?"
What Gaden does
- Finds the company on Google's live business map and opens its website.
- Checks its open roles and what changed in the last 30 days.
- Reads its reviews and reputation, and names the pattern in them.
- Maps the leadership, marks who has signing authority and which email pattern reaches them.
- Shows which competitor recruiters are already working the account.
What you get: a one-page account brief: hiring now, leaders, reviews, decision maker and the way in.
Needs your yes: nothing. Research never contacts anyone.
Runs on account intelligence and Find Clients.
Sample answerIs Northwind hiring and who decides?
6 open roles, 4 in the warehouse posted this week. Reviews are 4.4 stars; the complaints are about night shift turnover. The decision maker is Dana Ruiz, VP Operations. One other agency is on the account.
3
"Find me warehouses in New Jersey with 50+ people that are hiring."
What Gaden does
- Searches Google's live map of more than 250 million verified businesses and places.
- Verifies each company on its own website and keeps the sentence that proves it.
- Finds the person who signs and checks which competitor recruiters are already there.
- Drafts a first email for each account from what it found.
What you get: a verified account list with the signer, the signal and a draft for each.
Needs your yes: before the first email goes out.
Runs on Find Clients. The same engine does B2B prospecting for any industry.
Sample answerFind me warehouses in New Jersey with 50+ people that are hiring.
23 verified. 11 are hiring now, 4 already have another recruiter. Signers found for 9. Drafts are ready.
4
"Which leads haven't I touched? Make me a short list and send a refresh email."
What Gaden does
- Finds every lead with no touch in 30 days or more.
- Ranks them by fit and by what changed: new roles, new leaders, new sites, recent opens.
- Asks which angle you want, then writes one email per company around its own news.
- Sends from your own Gmail or Outlook, one at a time, and watches for replies.
What you get: a short list with the reason to call each one now, and the refresh emails.
Needs your yes: "Send all 5" or edit first.
Runs on email sequences.
Sample answerWhich leads haven't I touched?
14 leads, no touch in 30+ days. Top 5: Lone Star Cold Storage is hiring 3 roles this week. Which angle for the email?
5
"Create a pitch deck for Northwind, and an HTML version I can send as a link."
What Gaden does
- Reads the account: open roles, what their reviews complain about, who decides and your placements in their industry.
- Builds the deck and a web page from one brief, with your brand.
- Runs a review pass on its own work and scores it before you see it.
- Exports the deck to PDF or publishes the page as a link.
What you get: a client-ready deck and presentation link built from what Gaden knows about the account.
Needs your yes: before it is sent to the client.
Runs on the AI proposal and pitch deck generator.
Sample answerPitch deck for Northwind, plus an HTML link.
Done: 9 slides around their night shift turnover and your two warehouse placements in Dallas. Review score 91. PDF and link ready.
6
"Book 30 minutes with Dana at Northwind this week."
What Gaden does
- Checks who is actually free on your connected Google or Microsoft calendar.
- Offers the open times and books the one you pick.
- Sends the invite with a Google Meet link.
What you get: the meeting on both calendars without a back and forth.
Needs your yes: you pick the time.
Runs on the AI booking assistant and the AI calendar assistant.
Sample answerDana is free Thursday 10:00 or 2:30, or Friday 9:00.
Thursday 2:30.
Booked, with a Google Meet link.
7
"Write the job description for a night shift forklift operator and post it."
What Gaden does
- Drafts the job description from the client's brief and pay range.
- Publishes it to your job page and board with one link to share.
- Pre-screens every applicant who comes in through that link.
What you get: a live job page and applicants arriving already screened.
Needs your yes: before the role goes live.
Runs on job posting pages and screening.
Sample answerWrite the JD and post it.
Posted. Here is the link to share. 3 applicants so far, 2 meet every requirement.
8
"New role from Northwind: forklift operators. 40 applicants are already in."
What Gaden does
- Asks for the brief with quick options: shift, pay range and the one must-have.
- Pre-screens all 40 applicants at once against the full brief.
- Screens in Spanish when that is the applicant's preference.
- Ranks the list with the evidence behind every score.
What you get: a ranked shortlist with evidence, and the top five ready to send.
Needs your yes: before candidates go to the client.
Runs on AI resume screening.
Sample answerWhich shift? Pay range? The one must-have?
Night. $20 to $22/hr. Forklift certification.
Done. 12 meet every requirement. Top match: Rosa M., 6 years, certified.
9
"Who in my database fits this role? Check people from my other jobs too."
What Gaden does
- Searches your whole candidate database in plain language.
- Surfaces people who were wrong for another job but fit this one.
- Shows why each one matches, with the evidence.
What you get: candidates you already have, before you spend a dollar sourcing.
Needs your yes: before anyone is contacted.
Runs on the recruiting pipeline.
Sample answerWho in my database fits this role?
7 matches. 3 came from the Lone Star search last month and were second choice there.
10
"Move Jordan Lee to interview and book Thursday. Reject Alex Chen, kindly."
What Gaden does
- Moves the candidate to the next stage on the board.
- Books the interview on the calendar and invites the candidate.
- Writes a respectful rejection that says why, without anything that creates risk.
- Keeps both records so the rejected candidate can be matched to future jobs.
What you get: a pipeline that moves when you say so, and candidates who hear back.
Needs your yes: before the rejection is sent.
Runs on the recruiting pipeline.
Sample answerMove Jordan to interview, book Thursday. Reject Alex, kindly.
Jordan is booked Thursday 10:00. The note to Alex is ready: thanks him and says the role needs more production Snowflake work. Send it?
11
"I have an interview in 5 minutes. Give me an overview and a PDF of questions. Then submit him."
What Gaden does
- Writes a one-paragraph overview of the candidate against the job.
- Builds a PDF of interview questions from his background and the gaps to probe.
- After the call, reads the transcript and writes the summary, quoting what he said.
- Submits to the client's hiring manager portal and notifies the hiring manager.
What you get: prep in minutes before the call, and a submission in the portal right after it.
Needs your yes: "Submit to Dana" or review it first.
Runs on screening and submissions and the hiring manager portal.
Sample answerJordan Lee: 7 years, strong on Kafka and Spark. Probe: no Snowflake in production, a 5 month gap. PDF with 12 questions attached.
Here is the transcript. Get it to the client.
Strong fit. Submitted. Dana can see it in her portal now.
13
"Draft the fee agreement for Northwind at 20% with a 90 day guarantee and send it for signature."
What Gaden does
- Drafts the agreement from your terms.
- Gaden Counsel reviews it clause by clause and flags where it leaves you exposed.
- Sends it for e-signature once you approve.
- Files the signed copy with its certificate of execution.
What you get: a reviewed, signed agreement without a separate e-signature subscription.
Needs your yes: before it goes to the client. Counsel is an AI legal assistant, not a licensed attorney.
Runs on AI contract review and e-signature.
Sample answerDrafted. One flag: clause 7.2 has no cap on replacements. I suggest one per placement. Send for signature?
14
"Write the offer letter for Rosa at $21 an hour, starting Monday."
What Gaden does
- Drafts the offer letter from the placement and the client's terms.
- Checks it against the brief so pay, shift and start date match.
- Sends it for e-signature.
What you get: an offer letter that matches what was agreed.
Needs your yes: before it is sent.
Runs on Gaden Counsel and e-signature.
Sample answerOffer letter for Rosa, $21/hr, Monday.
Ready. Night shift, $21/hr, starts Monday, matches the brief. Send for signature?
15
"Rosa starts Monday. Set up her onboarding and watch the guarantee."
What Gaden does
- Creates her new-hire file with supervisor and trainer.
- Schedules the 30, 60 and 90 day check-ins.
- Tracks the guarantee window and alerts you before it closes.
What you get: a placement that is followed through day 90, not forgotten after day 1.
Needs your yes: nothing to start; you see every check-in.
Runs on the onboarding hub.
Sample answerOnboarding set. Check-ins on day 30, 60 and 90. Guarantee closes June 12.
16
"Rosa started today. Invoice Northwind for the placement."
What Gaden does
- Builds the invoice from the placement: candidate, title, start date, salary, fee percentage and guarantee window.
- Uses the invoice template you choose and your terms, such as net 30.
- Checks it is not a duplicate of something already billed.
- Sends it with the PDF attached and starts tracking it to collected.
What you get: an invoice out the day the candidate starts, with nothing retyped.
Needs your yes: before it is sent.
Runs on recruitment invoicing. Try the free invoice template.
Sample answerInvoice Northwind for Rosa.
Invoice 1042: $18,000, net 30, 90 day guarantee noted. No duplicate found. Send it?
17
"Invoice 1038 is 40 days late. Handle it."
What Gaden does
- Reads the client's payment history, promises and disputes.
- Picks the right tone for the age of the debt and drafts the follow-up.
- Shows FDCPA and Regulation F guidance where the chasing happens.
- Offers a payment plan if the client cannot pay at once, and logs every promise.
What you get: the follow-up written, the plan ready and a record of what the client said.
Needs your yes: before the follow-up is sent and before any plan is offered.
Runs on collections and payment plans.
Sample answerBrazos Freight pays late but pays: 7 of 9 invoices. Last promise was the 15th. I drafted a firm but friendly note and a 2 part plan as a fallback.
18
"Did Northwind pay? Pay Maria and the Apex split."
What Gaden does
- Confirms the fee actually arrived, not just that the invoice went out.
- Applies each recruiter's commission and the signed split agreement.
- Warns if a split has no signed agreement or the guarantee window is still open.
- Schedules the payouts with a remittance note for each.
What you get: everyone paid from collected cash, and what the house keeps.
Needs your yes: every payout and every split.
Runs on payouts, split fees and recruiter commissions.
Sample answer$18,000 arrived. Maria $5,400, Apex Staffing $4,500, the house keeps $8,100. Approve?
19
"Gaden, I need to scale my business. What should we do?"
What Gaden does
- Reads your goals and business health from your business profile.
- Finds which clients carry your fees, which went quiet and what is billed but not collected.
- Compares what each recruiter earns against what their seat costs.
- Ranks three moves by impact and effort, and turns the one you pick into project tasks.
What you get: a short plan built from your own numbers, not general advice, with tasks already in the project manager.
Needs your yes: tasks arrive as drafts until you accept them.
Runs on the AI recruiting agent and the project manager.
Sample answerI need to scale my business. What should we do?
62% of your fees come from two clients. Fastest move: the 9 accounts that hired once and went quiet. Second: light industrial fills twice as fast as IT. Third: $47,500 is overdue.
20
"Good morning Gaden, run my day."
What Gaden does
- Reads your open tasks, today's meetings and bookings, and the reminders that are due.
- Fits them into your working hours as time blocks; meetings do not move.
- Lists what does not fit and why.
- Tracks the time you spend on each client as you work.
What you get: a planned day, and the hours logged against each client without a timesheet.
Needs your yes: nothing; you can move any block.
Runs on My Day in the project manager.
Sample answerGood morning Gaden, run my day.
6 blocks planned. First: Jordan Lee interview prep at 9:00. Two collection calls after lunch. The Lone Star deck did not fit; moved to tomorrow.
Gaden