GADEN PAYMENT BRAIN · POWERED BY AEL
Gaden is staffing agency billing and collections software that knows your clients, your placements, your fees and what every agreement says — then raises the invoice, writes the reminder, updates the spreadsheet and books the follow-up. The whole thing runs in your pocket.
ONE INSTRUCTION IN. REAL WORK OUT.
This is a placement being billed. Everything around the phone is a real file or message Gaden produced — not a screen you still have to fill in.
A real file you can open, send to your accountant, or share with a client.
Please find attached invoice INV-1042 covering the placement of A. Torres, who started on July 15. Payment terms are Net 30, due August 14. The signed fee agreement is attached for reference.
WHAT GADEN DOES FOR YOU
Gaden already knows who the client is, what the agreement says, what the fee basis is and when the candidate started. Tell it the placement happened and it raises the whole invoice — line items, fee calculation, payment terms, due date, billing contact — and holds it for your approval before anything leaves.
Open the template. Look up the salary. Do the percentage. Find the billing email. Set the due date. Save a copy. Update the tracker.
“Torres started at Meridian today. Bill them.”
Every invoice is watched against its due date. The moment one slips, Gaden writes the reminder and matches the tone to the age of the debt — courteous at thirty days, firm at sixty, a final notice after that. It sends them in batches, keeps a record of every touch, and books the next chase so a client who goes quiet does not get to stay quiet.
When a client cannot pay in full, Gaden proposes a payment agreement and tracks every instalment against it.
Candidate, client, fee, start date, guarantee window, invoice number, payment status — built as a real file and kept current as things change. Not a view trapped inside somebody else's software. Download it, email it to your accountant, or hand it to a client who asks for the history.
Every morning Gaden puts the state of the business in one place: what came in overnight, what went past due, who owes you and how long, which guarantees are closing, and what it is going to handle today without being asked. You read it on the phone with coffee, not in a dashboard at your desk.
21,000 landed overnight. Two invoices went past due. One guarantee closes Friday.
THE PART NOBODY ELSE GIVES YOU
Most recruiting software gives you a phone app that lets you look at a pipeline and little else — the real work waits until you are back at a desk. Gaden does not have a reduced version. What you can do on a laptop, you can do standing in a parking lot.
A candidate starts while you are between meetings. Say so, and the invoice is raised and waiting for your approval before you reach the car.
See who is late, read the reminder Gaden wrote, approve the batch. Collections stop being a Friday afternoon job you keep postponing.
Ask for the quarter's numbers and get a real spreadsheet back — on the phone, ready to forward to whoever asked for it.
The morning brief, the aging report, the guarantee windows closing. Enough to run the business from a phone and know nothing is slipping.
QUESTIONS PEOPLE ACTUALLY ASK
Tell Gaden which candidate started with which client. It already knows the fee basis in your agreement, the placement date and the billing contact, so it raises the invoice complete — line items, fee calculation, payment terms and due date — and holds it for your approval before sending.
Gaden watches every invoice against its due date. When one goes past due it writes the reminder for you and escalates the tone as the debt ages — a courteous nudge at day 30, a firm notice at day 60, a final demand after that. It sends them in batches, logs every touch, and books the follow-up so nothing is forgotten.
Yes. Gaden builds a real spreadsheet file with the columns that matter — candidate, client, fee, start date, guarantee period, invoice number and payment status — and keeps it current as placements and payments change. It is an actual file you can open, share with your accountant, or send to a client.
Yes. Gaden is not a cut-down mobile app that only lets you view a pipeline. The full product runs on a phone: raise invoices, chase payments, build spreadsheets, create payment agreements, schedule follow-ups and read your morning brief from anywhere.
An Autonomous Employee Loop is an AI system that owns a business function end to end rather than assisting with tasks inside it. An applicant tracking system tracks the process; an AEL runs it. An ATS ends at hired; an AEL closes at paid.
Gaden raises it, sends it, chases it, and tells you in the morning what landed.
Hire Gaden