FREE · NO ACCOUNT · INSTANT PDF

Free recruitment invoice generator

Build a recruitment agency invoice in your browser: placement fee calculated from first-year base salary, replacement guarantee stated on the document, Net-30 due date, four templates, instant PDF. No account, no card.

Built by Gaden — the recruiting desk that goes from the first search to the last dollar. Candidates, clients and contracts like the best of them, then it keeps going: the fee you are owed, the one that is late, and the commission about to go out.

How do you invoice a recruitment fee?

Bill against the placement, not the hours. The invoice needs the candidate name, the job title, the first-year base salary the fee is calculated on, the fee itself as a percentage or flat amount, the replacement guarantee, and a real due date. Accounts payable approves what they can tie back to a hire their team already signed off on.

What is a standard recruitment agency fee?

Contingency placements in the US typically land between 20% and 25% of first-year base salary, with harder or more senior searches at the top of that range. Retained search is usually a third up front, a third on shortlist, and a third on placement. Flat-fee and container models exist too — what matters is that the invoice matches the agreement the client actually signed.

When is a placement fee due?

Net-30 from the invoice issue date is the common term, and the clock starts at issue, not at start date. Some agreements tie the due date to the candidate's first day instead. Writing an explicit due date on the invoice — not "due upon receipt" — is the single biggest thing you can do to get paid on time.

What happens when a recruitment invoice goes overdue?

It ages, and aged fees collect worse. An invoice at 30 days late is a reminder; at 90 days it is a negotiation. The fix is knowing on day 31 rather than whenever someone happens to check the book, and running a real collection sequence instead of one apologetic follow-up. See how Gaden chases overdue invoices →

How do recruiter commissions work?

Most desks pay a percentage of the collected fee — often 10% to 30% depending on whether the recruiter sourced, sold, or both. Tiered plans step the rate up after a billing threshold. The critical detail is the trigger: commission owed on invoice sent is very different from commission owed on cash collected, and only one of them protects the desk. See commissions and payouts →

What is a split in recruiting?

A split is one fee shared between two parties — commonly 50/50 when one agency owns the client and another owns the candidate. Splits go wrong when the terms were agreed verbally, so the agreement should be on file before the money moves, not after somebody disputes it. See how Gaden tracks split fees →

Should you pay a commission before the client pays the fee?

It is the most common way a profitable desk runs out of cash. Paying out on an invoice that has not collected means the money left your account on a promise. It gets worse inside the guarantee window: if the candidate leaves, the fee comes back and the payout does not.

Is this invoice generator really free?

Yes — two invoices per month, no account, no card. The generator makes the document. Gaden, the product, is what runs everything after: sending, tracking the overdue, chasing collection, and paying commissions and splits out of collected fees. Plans start at $49 a month. See invoicing and collections →